Property Maintenance Log Book

🏘 Property Selection

Select Property

Condition: BRAND NEW

👤 Tenant Details

Tenancy Start Date

Tenancy End Date

Monthly Rent (£)

Deposit Held (£)

Status: — Set end date above

Emergency Contact Name & Number

🔒 Deposit Protection

🔒

No scheme selected

Select a scheme below to track deposit protection

Select Deposit Protection Scheme

DPS

Deposit Protection Service

Custodial (Free)

DPS Insured

Deposit Protection Service

Insurance-backed

myDeposits

Custodial (Free)

myDeposits Insured

myDeposits

Insurance-backed

TDS Custodial

Tenancy Deposit Scheme

Custodial (Free)

TDS Insured

Tenancy Deposit Scheme

Insurance-backed

SafeDeposits Scotland

Scotland only

Custodial

Agent Holds Deposit

Via letting agent scheme

Agent-managed

Zero Deposit Guarantee

Zero Deposit / Flatfair / Reposit etc.

🛡️ No deposit held

Not Yet Protected

Action required within 30 days

⚠️ Unprotected

Deposit Amount (£)

Protection Reference / Certificate No.

Date Protected

Scheme Account / Policy Number

Deposit Received Date

Prescribed Information Issued to Tenant?

Date Prescribed Information Issued

📎 Deposit Certificate / Prescribed Information

📎 Upload deposit certificate or prescribed info (PDF / image)

Deposit Notes

📋 Compliance Documents & Certificates

📅 Next Scheduled Inspection

🛡 Certificates & Legal Documents

🔥

Gas Safety Certificate

Landlord Gas Safety Record (CP12) — annual

Issue Date

Expiry Date

— Not set

📎 Upload certificate (PDF / image)

⚡

EICR

Electrical Installation Condition Report — 5 years

Issue Date

Expiry Date

— Not set

📎 Upload certificate (PDF / image)

🌿

EPC

Energy Performance Certificate — 10 years

EPC Rating (A–G)

Issue Date

Expiry Date

— Not set

📎 Upload certificate (PDF / image)

📘

How to Rent Guide

Gov't guide provided to tenant at move-in

Date Provided to Tenant

— Not set

📎 Upload document (PDF / image)

🏛

Selective Licence

Council selective / additional / mandatory HMO licence

Licence Number

Issuing Council / Authority

Licence Type

Issue Date

Expiry Date

— Not set

📎 Upload licence document (PDF / image)

🔌

PAT Testing

Portable Appliance Testing — recommended annually

Test Date

Next Test Date

— Not set

Engineer Name

Report No.

Total Appliances Tested

📎 Upload PAT report (PDF / image)

📋

Inventory Report

Schedule of condition & contents — recommended at tenancy start/end

Inventory Date

Clerk / Company

Job Ref / Report No.

Property Description

Cleaning Standard

Gas Meter Reading

Electric Meter Reading

Keys Noted

📎 Upload inventory report (PDF / image)

📋 Inspection Details

Property Address

Inspection Date

Inspection Type

Inspector Name

Tenant Present at Inspection

🔍 Room-by-Room Inspection Checklist

🏗 General Property Checks

Meter Readings

Gas (m³)

Electric (kWh)

Water (m³)

Keys Issued (number)

Alarm System Code / Notes

Any Reported Issues by Tenant

🔧 Maintenance Log

Date	Issue Description	Priority	Status	Contractor	Cost (£)	Notes
No maintenance records yet. Click "+ Add Record" to begin.

📷 Photos & Files

Images and files stored in browser

Upload Inspection Photos / Files

📷 Click to upload photos or files (JPG, PNG, PDF — multiple allowed)

Photo Reference Notes (by room)

⭐ Overall Property Condition Rating

Rating

Overall Inspection Notes

⚡ Action Required Summary

✅ No issues flagged. All items marked Good or N/A.

📄 Tenancy Agreement

Upload to auto-fill tenant details

📎 Click to upload Tenancy Agreement (PDF, Word, JPG, PNG)
Tenant name, dates, rent & deposit will be extracted automatically

🛡️ Zero Deposit Schedule

Upload schedule to auto-fill guarantee details

🛡️ Click to upload Zero Deposit Guarantee Schedule (PDF / image)
Guarantee number, guarantor, renewal date & fees will be extracted automatically

Guarantee Number

Tenant Date of Birth

Payment Method

Guarantor Name

Guarantor Address

Period From

Renewal Date

Guarantee Value (£)

Total Fee (£)

ZD Notes

✍ Signatures

Landlord / Inspector

Full Name

Date

Signature

Draw signature here

Tenant

Full Name

Date

Signature

Draw signature here

Tenant agrees this report is accurate

🏘 Property Selection

👤 Tenant Details

🔒 Deposit Protection

📋 Compliance Documents & Certificates

📋 Inspection Details

🔍 Room-by-Room Inspection Checklist

🏗 General Property Checks

🔧 Maintenance Log

📷 Photos & Files

⭐ Overall Property Condition Rating

⚡ Action Required Summary

📄 Tenancy Agreement

🛡️ Zero Deposit Schedule

✍ Signatures

➕ Add Property

⚙ Company / Landlord Details

📧 Email Inspection Report

📋 Document — Extracted Details